General Terms and Conditions of HIGH SUN GxP CONSULTING e.U.

On this page, you can find the General Terms and Conditions of HIGH SUN GxP CONSULTING e.U.
They form the legal basis for all consulting, audit, and interim management services provided by our company in the field of GMP and GxP compliance.
The Terms and Conditions are available for download and storage as a PDF document.

These General Terms and Conditions apply to all consulting, audit, and management services of HIGH SUN GxP CONSULTING e.U. in the field of GMP and GxP compliance.

As of: November 2025

1. AGeneral Terms and Conditions / Scope
   1.1 All legal transactions between the Principal and the Agent (HIGH SUN GxP CONSULTING e.U.)  hereinafter referred to as Agent  shall be exclusively subject to these General Terms and Conditions. The version valid at the time the Contract is executed shall be applicable.
   1.2 These General Terms and Conditions shall also apply to any future contractual relationships even if these General Terms and Conditions are not expressly referred to in collateral contracts.
   1.3 Any conflicting General Terms and Conditions on the part of the Principal shall be invalid unless they have been explicitly accepted in writing by the Agent.
   1.4 If any provision of these General Terms and Conditions is or becomes invalid, the other provisions and any contracts executed pursuant to these provisions shall not be affected thereby. The invalid provision shall be replaced by a provision which best corresponds to the intention and economic purpose of the invalid provision.
2. Scope of consulting assignments / representation
   2.1 The scope of each particular consulting assignment shall be individually agreed by contract.
   2.2 The Agent shall be entitled to subcontract, in whole or in part, the services for which the Agent is responsible to third parties. These will be carefully selected and are subject to the same confidentiality and quality standards. Payment of said third parties shall be effected exclusively by the Agent. No contractual relationship of any kind shall exist between the Principal and said third party.
   2.3 During the validity of this Contract and for a period of twelve months after termination thereof, the Principal shall agree not to enter into any kind of business transactions with persons or organisations the Agent employs to perform the Agent’s contractual duties. In particular, the Principal shall not employ said persons or organisations to render consulting services the same or similar to those offered by the Agent.
3. Principal’s obligation to provide information / declaration of completeness
   3.1 The Principal shall ensure that during the performance of the consulting assignment, organisational conditions in the Principal’s place of business allow the consulting process to proceed in a timely and undisturbed manner.
   3.2 The Principal shall also inform the Agent in detail about previously conducted and/or currently active consulting projects, including those in other areas of competency.
   3.3 The Principal shall, in a timely manner and without special request on the part of the Agent, provide the Agent with all documents necessary to fulfil and perform the consulting assignment and shall inform the Agent of all activities and conditions pertinent to the performance of the consulting assignment. This includes all documents, activities and conditions that become known or available during the performance of the consulting assignment.
   3.4 The Principal shall ensure that all employees as well as any employee representation (works council) provided by law, if established, are informed of the Agent’s consulting activities prior to the commencement of the assignment.
4. Maintenance of independence
   4.1 The Contracting Parties shall be committed to mutual loyalty.
   4.2 The Contracting Parties shall be obligated to take all necessary measures to ensure that the independence of all persons working for the Agent and/or of any third parties employed by the Agent is not jeopardized. This applies particularly to any employment offers made by the Principal or the acceptance of assignments on their own account.
5. Reporting / obligation to report
   5.1 The Agent shall be obligated to report to the Principal on the progress of services performed by persons working for the Agent and/or any third parties employed by the Agent.
   5.2 The final report shall be delivered in a timely manner after completion, depending on the nature and scope of the project .
   5.3 The Agent shall not be bound by directives while performing the agreed service and shall be free to act at the Agent’s discretion and under the Agent’s own responsibility. The Agent shall not be required to work in a particular place or to keep particular working hours.
6. Protection of intellectual property
   6.1 The Agent shall retain all copyrights to any work done by the Agent and/or by persons working for the Agent and/or by third parties employed by the Agent (including but not limited to tenders, reports, analyses, expert opinions, organization charts, programmes, performance descriptions, drafts, calculations, drawings, data media, etc.). During the contract period and after termination thereof, the Principal may use these materials exclusively for the purposes described under the Contract. All concepts, reports, templates, and documents created by the Agent are protected by copyright and are intended exclusively for the Principal’s internal use. Therefore, the Principal shall not be entitled to copy or distribute these materials without the explicit consent of the Agent. Under no circumstances, shall the Agent be liable to third parties, in particular for the accuracy of the material, in the event of unauthorised copying/distribution of the material.
   6.2 In the event of any violation of these provisions by the Principal, the Agent shall be entitled to immediate termination of the contract relationship and to assert any other statutory claims, in particular claims for omission and/or damages.
7. Warranty
   7.1 The Agent shall provide consulting services to the best of its knowledge and in accordance with the respective recognized professional standards. No guarantee of success shall be given unless expressly agreed in writing.
8. Liability / damages
   8.1 The Agent shall only be liable for damages caused intentionally or through gross negligence. Liability for slight negligence, lost profits, or consequential damages is excluded. Liability is limited to typically foreseeable damages and to a maximum of the agreed fee. Correspondingly, this also applies to damages resulting from third parties employed by the Agent.
   8.2 Any claim for damages on the part of the Principal may only be enforced by law within six months after they have gained knowledge of the damage and the liable party, but no later than three years after the incident upon which the claim is based.
   8.3 The Principal shall furnish evidence of the Agent’s fault.
   8.4 If the Agent performs the required services with the help of third parties, any warranty claims and claims for damages which arise against the third party shall be passed on to the Principal. In this case, the Principal shall primarily refer to the third party.
9. Confidentiality / data protection
   9.1 The Agent shall be obligated to maintain complete confidentiality concerning all business matters made known to the Agent in the course of services performed, especially trade and company secrets and any other information concerning type and/or scope of business and/or practical activities of the Principal.
   9.2 Furthermore, the Agent shall be obligated to maintain complete confidentiality towards third parties concerning the content of the work completed, as well as any information and conditions that contributed to the completion of the work, particularly concerning data on the Principal’s clients.
   9.3 The Agent shall not be obligated to maintain confidentiality towards any person working for the Agent or representatives of the Agent. However, the Agent is required to obligate such persons to maintain complete confidentiality and shall be liable for any violation of confidentiality on their part in the same way as if the Agent had breached confidentiality.
   9.4 The obligation to maintain confidentiality shall persist indefinitely even after termination of this Contract. This shall not apply in case the Agent is legally required to disclose information.
   9.5 The Agent shall be entitled to use any personal data entrusted to the Agent for the purposes of the services performed. The Agent shall guarantee the Principal that all necessary measures will be taken, especially those regarding the Austrian Data Protection Act (DSG), e.g. that declarations of consent are obtained from the persons involved.
10. Remuneration
    10.1 After completion of the services agreed upon, the Agent shall receive remuneration agreed upon in advance between the Agent and the Principal. The Agent shall be entitled to render intermediate accounts and to demand payment on account as required by the progress of the work. Remuneration shall be due and payable immediately after rendering accounts by the Agent.
    10.2 The Agent shall render accounts which entitle to deduct input tax and contain all elements required by law.
    10.3 Any cash expenditures, expenses, travel expenses, etc. shall be reimbursed to the Agent by the Principal separately, upon submission of the appropriate receipts.
    10.4 In the event that the work agreed upon is not completed due to reasons on the part of the Principal, or due to a premature termination of contract by the Agent for cause, the Agent shall be entitled to claim payment in full of the remuneration agreed upon in advance, less expenses not incurred. In the event that an hourly fee had been agreed upon, the Principal shall pay for the number of hours expected to be required for the entire contracted assignment, less expenses not incurred. Expenses not incurred shall be deemed to amount to a lump sum of 30% of the fee for services not performed by the date of termination of the agreement.
    10.5 In the event that intermediate invoices are not paid, the Agent shall be released from the Agent’s commitment to provide further services. This shall be without prejudice to any further claims resulting from default of payment.
11. Electronic invoicing
    11.1 The Agent shall be entitled to transmit invoices electronically. The Principal explicitly agrees to accept invoices transmitted electronically by the Agent.
12. Duration of the contract
    12.1 This Contract shall terminate upon the completion of the project and the corresponding invoice.
    12.2 Apart from this, this Contract may be terminated for good cause by either Party at any time without notice. Grounds for premature termination include the following:
    – A Party breaches major provisions of the Contract; or
    – A Party is in default of payment after insolvency proceedings have been opened; or
    – A Party has substantiated concerns regarding the other Party’s creditworthiness, without any insolvency proceedings, and such other Party does not make any advance payments upon request of the Agent/provide any suitable guarantee in advance upon request of the Principal, and such negative financial circumstances have not been known to the other Party at the time of execution of the contract.
13. Final provisions
    13.1 The contracting parties declare that all information contained herein is accurate and made in good conscience; and they shall be mutually obligated to immediately inform the other party of any changes.
    13.2 Modifications of and amendments to this Contract or these General Terms and Conditions shall be made in writing; this shall also apply to a waiver of this requirement. Subsidiary agreements have not been executed.
    13.3 This Contract is governed by the substantive law of the Republic of Austria, excluding the conflict-of-law rules of international private law and CISG. Place of fulfilment is the registered place of business of the Agent. The court at the Agent’s registered place of business shall be competent in any disputes.
    13.4 Austrian law shall apply exclusively.
    13.5 In the event of disputes, both parties may agree to seek resolution through mediation before initiating legal proceedings.

These General Terms and Conditions are based on the currently valid version of the model GTC of the Professional Group for Management Consulting, Accounting, and Information Technology (UBIT) of the Austrian Federal Economic Chamber and have been adapted to the activities of HIGH SUN GxP CONSULTING e.U..